AI workflows, built around your business.
We work with your teams to turn documents, systems and expertise into production workflows. Built to your standards, checked by your people, and handed over to you.
Inside a workflow Illustrative run
In production across
- Infrastructure
- Professional services
- Healthcare
Work in practice
Real workflows. Clear responsibilities.
See what the workflow handles, what your team receives and where a person makes the decision.
Contract obligations, tracked automatically
Commitments spread across thousands of pages of agreements are extracted, matched against incoming correspondence and surfaced before they fall due.
- Before
- Teams search long agreements and check incoming correspondence to keep track of what is due.
- What the team receives
- An obligation register, with the source clause, responsible owner and upcoming deadlines in one place.
- A person decides
- The contract owner checks each proposed alert before it is sent.
Our approach
Platform, people and strategy. One partner.
We work with the people who own the process, define what good looks like and build the workflow around it.
A platform that compounds.
Orchestration, evaluation, review and observability, built once and carried into every engagement. Carry the foundations into the next workflow.
Forward-deployed engineers.
Senior engineers who embed with the people who do the work, build alongside them, then hand over and move to the next use case.
Strategy grounded in delivery.
Which workflows first, in what order, who owns each one and how quality is measured. The decisions that determine adoption.
The operating layer
The foundation every workflow runs on.
Enterprise-grade infrastructure, already in place. Your teams’ time goes into the workflow itself.
Model routing The right model for each step+
Choose models to suit the work. Bring your own keys, or run open models on your infrastructure.
- Read long documentsClaudelong context
- Draft to a house standardClaudefast, house style
- Check against a rubricGPTa second opinion
- Sort what comes inGeminiimages and video
- Search the live webPerplexitylive web, cited
- Reach people by voiceOpen modelsLlama or Mistral, on premises
The workspace
The work stays with your team.
A shared workspace for shaping tasks, reviewing outputs and reusing successful approaches. Your context, decisions and run history stay together.
Shape the brief in conversation. Bring the objective, sources and execution plan together before the work begins.
A shared brief and a plan your team can inspect.Explore ideas in Brainstorm, bring documents into the Library and carry the useful context into your next task.
How we deliver
Your first workflow, from discovery to handover.
A six-week engagement, with scope, access and acceptance criteria agreed together.
- Week 1
Discovery
We map the process as it actually runs, with the people who own it.
- Week 2
Quality definition
Your domain experts define the acceptance criteria and examples we use to check every output.
- Weeks 3 to 5
Build and evaluate
We iterate against real examples, reviewed by qualified people, until the workflow meets the standard.
- Week 6
Handover
We review the workflow against the agreed criteria, document how it runs and hand it to the process owner.
Built on an existing platform.Model routing, quality checks, review and run history carry from one workflow to the next.
Engagement
Your first workflows, built at no cost.
Start with one or two focused workflows, built with the senior team who will see them through. We agree the scope and what a successful handover looks like before we begin.
At handover, we review the workflow against those criteria and give you a clear recommendation on whether to go further.
Start with a focused workflow and a clear definition of success.
What we ask of your team:
- Two subject-matter experts, a few hours a week
- Access to the systems the workflow touches
- A decision owner on your side
Scope, completion criteria and any model usage or hosting costs are agreed before work starts.
Get in touch →Then
Choose how to continue once there is something real to scope.
Retainer
Ongoing capacity to run, maintain and improve workflows as your needs change.
Project
Fixed scope and milestones, for work tied to a specific deliverable and budget.
Scale
Workflow by workflow, expanding across teams at your pace.
Team
Work directly with the people building it.
A partner leads each engagement from discovery through build and handover. Our work spans document-heavy operations, professional services and patient outreach.
Obligation tracking across agreements and correspondence. Field evidence classified and routed across active projects.
Proposal workflows built around the firm’s past work, its writing standards and partner review.
Multilingual outreach that records outcomes in existing systems and escalates clinical questions to staff.
Your process owner receives the workflow and the documentation to run it. If you want continued support, we scope that with you at handover.
FAQ
Frequently asked questions.
Where does our data go?
It stays in your environment, on your model keys, with each organisation isolated and access tied to authenticated identity. Your data is never used to train models. If you prefer that we host, the same isolation applies.
Can we bring this in-house?
Yes, that is the intended outcome. Workflows run on your infrastructure and are built to be handed over. No seats, no licences, no lock-in.
What does it cost?
We build the first one or two workflows at no cost within an agreed scope. Before work begins, we agree the completion criteria and any model usage or hosting costs. Continuing work can be a retainer, a fixed-scope project or priced workflow by workflow.
How long until something is in production?
We plan the first engagement over six weeks, from discovery to handover. We agree the timeline around your scope, system access and reviewers. Later workflows reuse the foundations already in place.
Which models do you use?
Whichever suits each step, including Claude, GPT, Gemini and Perplexity, or open models on your own hardware. You can use your own model keys.
What if a workflow does not deliver?
We tell you and switch it off. We measure success by adoption in production, not by pilots.
Get in touch
Let’s find where AI fits in your organisation.
Tell us about your team and a process you would like to improve. Within two working days, we respond with an approach and a useful next step.
hello@workspacexai.com